Using cloud systems to save you time & money

Here’s 5 tips for creating the optimum cloud based set up.

I love to travel around the UK with my husband and our dogs, seeing the countryside and coastal areas and just being outdoors in general is our favourite pastime.

To do this as often as we would like has meant developing a more flexible, remote working environment for my business. I’ve achieved this by using cloud based systems.

If you’re looking to create a more streamlined, time and cost saving work model, my 5 minute read may be of interest to you.



Mutual access

When you use cloud based accounting systems such as Xero you and your bookkeeper can access financial data in real-time from anywhere with an internet connection. This means you’re both working to the latest version of your accounts at the same time.


Receipts and invoices

Other cloud-based apps mean that you can take pictures of your receipts and simply text them to the chosen app and your bookkeeper will then process them for you. No more car dashboards full of parking tickets and last-minute financial housekeeping.


Automating data entry

Who doesn’t want to spend less time on mundane tasks and more time on activities that add value to your business and personal life? By automating a lot of the data entry, you can both save a lot of time.  Xero offers a great solution for this with its in built functionality that suits most small to medium-sized businesses.



Cloud  systems are typically more cost-effective than traditional accounting systems. They require less hardware and software, which means less upfront cost and lower ongoing maintenance costs, freeing up your financial resources for personal or business expenses.



Cloud systems offer increased storage and backup, which minimises the risk of data loss. Cloud-based systems are typically more secure than traditional systems, giving you peace of mind that your sensitive information is safe.



Cloud accounting systems are scalable, which means they can grow with your business. As your business grows, you can add more features and functionality to your system, which can help you manage your finances more effectively, freeing up more time for precious things in life.


All in all cloud based accounting is the way to go if you want to save time and spend it with your family and friends.

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